Q- What is the minimum for an onsite fundraiser?
A- A combination of ½ Chicken, Pulled Pork or any other adult dinner totaling 250 dinners,
Q-Do I have to guarantee a number of dinners?
A-Yes, including extras for drop ins and drive bys
Q- When do I have to give my final count of dinners?
A- 1 week in advance we like an estimate. 4 days in advance your final count, including what extras you want for walk in and drive by.
Q- How much should I sell tickets for?
A-Most organizations sell 1/2 Chicken dinners for $10.00
Q-Do I make my own tickets and flyers?
A-You can download tickets and flyers from our website on the fundraiser web page for FREE and customize them to your organization, dates, time, location and price.
Q-How much room/space does Giffy’s need for day of event?
A-It will depend on the size of your event. However, we come in a 16ft refrigerated truck that will need to be near us and on pavement. The pit will need to be on grass or gravel and will be 3ft wide by around 24 or more ft long.
Q-Does the Bar-B-Q Pit leave a burn mark?
A-Yes, we setup on grass, dirt or gravel and it does leave a burn mark. However, for locations that do not have grass we can build the pits up and have a bottom that will not leave burn marks.
Q-Does Giffy’s bring any extra dinners?
A-Yes, we always bring an extra 25 dinners above what you have ordered. HOWEVER Giffy’s needs 3 hours notice if you want these meals. Once the Chicken is on the pit, you will have to pay for it.
Q-How many hours before serving time does Giffy’s arrive?
A-We arrive 3.5 to 4 hours in advance to set-up and cook from scratch on site.
Q-How many volunteers do I need to serve the day of the event?
A-You will need 4-5 volunteers for serving. This is so Giffy’s can keep costs down and allow your organization to make more profit.
Q- What size are Giffy’s pits?
A-They are 3ft wide and a minimum of 24ft long. How long the pit is will depend on the size of your event. We need room to walk all around the pits.
Q-Does Giffy’s require a deposit?
A-No. Giffy’s knows you are having a fundraiser because you have no funds. However, we do need to be paid the day of the event.
Q-When does Giffy’s need to be paid?
A-We need to be paid the day of the event.
Q-Does Giffy’s need water?
A-Yes, we need city water and a hose to reach the pits for cleaning and fire prevention.
Q- What if I am on well water?
A-Please notify Giffy’s so that we can be prepared to bring water. We will still need the well water to extinguish the charcoal at the end of the event.
Q-Does Giffy’s need electrical?
A-For most events we do not. However for some menu’s we will and if we do we will let you know.
Q-How do we promote our fundraiser?
A-Use the flyers on our fundraiser page to pass out to your organization and anyone you see. With our contract letter we will provide a suggested advertising list of local TV channels, newspapers and radio stations to promote your event. Be creative to get the word out. The more you sell the more profit for your organization.
Q-What if someone buying tickets has a food allergy?
A-Have them contact Giffy’s prior to buying a meal at the restaurant. 518.373-9800 and ask for Bryah or Randy. Our Giffy’s Sauces are all gluten free.
Q-Where should we set Giffy’s up the day of the event?
A-To help with your walk in and drive by sales put Giffy’s up front. The more visible Giffy’s truck, pits and smoke are to the road or public, the more attention we will draw for your event.
Q-How early do I need to contact Giffy’s to book a fundraiser?
A-The earlier the better. Most weekends in spring and fall should be booked 4-8 months in advance. Popular summer days such as the 4th of July, Graduation weekend, spring/fall school days and elections days book 8-15 months in advance.
Q-How much does it cost?
A- The most popular meal is a ½ Chicken dinner with baked potato, coleslaw, roll, butter cookie and beverage. All paper products included. However, other meals are available such as Pulled Pork Dinner, Baby Back Ribs Dinner, Childs Chicken Dinner, Hot Dog Meal, Hamburger Meal, Garden Burger meal. For current pricing click on the fundraiser page.
Q-What if I need a vegetarian option?
A-Giffy’s can substitute a Garden Burger or Blackbean Burger for a ½ chicken as a vegetarian option. Please let us know in advance.
Q-Does Giffy’s bring signs?
A-We do have an “A Frame” sign that we can bring. Please let us know in advance. Our truck is also a huge billboard and our smoke can be seen or smelled from ½ mile or more away.
Q- What is the most popular meal?
A-Our signature meal is the ½ chicken dinner, with baked potato, coleslaw, roll, butter, cookie, beverage and paper products.
Q-Can I order ½ Chicken only and not the dinner?
A-Yes, they must be ordered in advance. However, you will sell more tickets if a whole meal is provided and your customers don’t have to go home and make more food. Also unless you are getting food donated it is cheaper to buy the full meal from Giffy’s then buy and prepare it yourselves.
Q-Can I provide additional food to the Giffy’s meal?
A-Yes, however, we ask that you have enough for everyone.
Q-Can we have a bake sale or sell extra desserts?
A-Yes, this will add to your event. If this is a sit down event it is a great way to increase profit.
Q-Can we sell extra beverages?
A-Yes, if it is a sit down event this is a great way to increase profit.
Q-What beverage does Giffy’s include with the dinner?
A-Our fundraisers include a Capri Sun fruit punch pouch. These are insulated so that we don’t have to worry about cups, lids, straws, ice, foam, or mixing beverages. It also helps to keep the line moving quicker. Your organization is welcome to sell additional drinks. Other drinks such as soda or water can be substituted for an additional cost.
Q-Does Giffy’s provide gloves and serving utensils?
A-Yes, we do for the serving line.
Q-How does the serving line work?
A-Giffy’s will work with your volunteers for the best way to set up the serving line and how to assemble meals. We provide gloves and serving utensils also.
Q-Who serves/assembles the dinners?
A-You are asked to provide 4-5 volunteers to serve/assemble the dinners. This is so Giffy’s does not have to bring extra staff and can keep the costs of the meals down and your organization can make more profit. Giffy’s will setup the serving line and show your volunteers the best way to assemble meals.
Q-Can kids work the serving line?
A-Yes, supervised kids can work the serving line. It will also help with sales to see the kids helping to work their own fundraiser. Adult or older/mature kids should handle money collection.
Q-Who collects tickets and money during events?
A-You are responsible for ticket sales, ticket collection and all money transactions. Please have an adult or adult to supervise this.
Q-How long is service for?
A-We will provide up to 2 hours of service.
Q-Who provides serving tables?
A-We ask that you provide 2-4ft tables for the serving line. We will help set up and will set up all food on tables.
Q-Where should the serving line be located?
A-The serving line can be located outside near our pits or inside. We ask that you are not further than 100ft so we can see and help restock the serving line. We also ask that you stay at least 20-30ft away so that no one bumps in to the pits. If you are going to be serving outside be prepared with tents for sun or rain.
Q-What if it rains or snows?
A-Giffy’s brings tents to cover the pits, but not the serving line. We have never cancelled due to weather.
Q-Can we have a rain date?
A-No, due to our busy schedule we have 1-4 events every day and will not be able to reschedule to the next day.
Q-What time should we serve?
A-Most events do lunch (11-1pm) or dinner (4-6pm). The serving should be when you feel the most amount of people will be there.
Q-Can we do take out dinners?
A-Yes, full dinners will come in a takeout box so they can open them up and enjoy or take home.
Q-Does Giffy’s include paper products?
A-Yes, all meals come in a 3 compartment container and will have a silverware packet. The silverware packet includes fork, knife, dinner napkin, salt and pepper.
Q-Are there kids meals available?
A-Yes, a ¼ Chicken dinner can be used for children. Also we have Hot Dog or Hamburger Meals. These include chips, cookie, drink, condiments and paper products. An apple can be substituted for chips. Kid’s meals do not count in the 250 minimum for onsite fundraisers.
Q-Do kids meals count in the 250 minimum?
A-No, they do not. You must have 250 adult meals for onsite catering.
Q-How long after serving is Giffy’s there?
A-Giffy’s slowly breaks down as we are selling dinners. We are typically gone about ½ hour after the serving time is over.
Q-What if there are leftovers?
A-All meals ordered are YOURS. Giffy’s will provide disposable pans for you to keep all leftovers.
Q-Who is responsible for garbage?
A-You are responsible for garbage. Giffy’s will help with cleanup and will bag all of it s garbage. However, since food is stored in our catering trucks we cannot take it with us.
Q-What tax exempt forms does Giffy’s need?
A-In order to be tax exempt we need a NYS ST 119.1 tax exempt form. We cannot accept federal forms, farm tax exempt forms or resale tax exempt forms. Giffy’s is not a product but a service. All checks must match “word for word” what is on your tax exempt form.
Q-Can I pay by credit card?
A-Yes, Giffy’s accepts all major credit cards. If you are tax exempt we cannot accept a personal credit card for payment. If paying by credit card please provide card number prior to event. Not at the event.
Q-Does Giffy’s have a chicken suit?
A-Yes we do. If you would like to use it for your event please reserve it in advance.
Q-How far will Giffy’s travel?
A-Giffy’s will do events anywhere in NY, MA, VT, CT. Please know that minimums will increase the further we travel.
Q-Do we need liability insurance for our event?
A-If you do not own your property, are using a state or federal property or you require liability insurance, please call our office at 518-877-5720 to obtain an insurance rider for your event.
Q-How close can the bar b q pits be to the building?
A-That is up to you. It is fine with us to be close to a building. However our Bar-B-Q pits create a lot of smoke and it may go into your building and may set off smoke alarms.
Q-What is the fuel charge?
A-Since diesel fuel has gone up so much Giffy’s has added a fuel charge. We do not want to raise our prices so we have added a fuel charge. If diesel prices go back down, that charge can be removed. Giffy’s comes in a diesel truck and has to keep it running during the event to keep our refrigeration running therefore diesel is burning the entire event. This fuel charge is subject to change.